Volunteer Program Coordinator - City of Davis

Posted 9/6/2019

Job Code:




Bargaining Unit




Revision Date(s)

March 2000

August 2019



To develop, promote, implement, and maintain citywide volunteer programs that supplement existing and/or new City services, with special emphasis on mobilizing community volunteers to assist with environmentally-friendly public landscape beautification and weed abatement (i.e. parks, greenbelts, open spaces);  to identify, coordinate, and participate in volunteer community service projects with diverse community groups; to build capacity for volunteer program expansion through community partnerships and volunteer leadership development; to develop and promote the public interest in City volunteerism with community outreach and education awareness; and to generate and maintain volunteer utilization statistics and records.


Receives general supervision from a Division or Department Head.

Exercises technical and functional supervision of seasonal, temporary staff, and exercises direct supervision over community volunteers.

EXAMPLES OF ESSENTIAL FUNCTIONS – Duties may include but are not limited to the following:

Assesses and evaluates the need and placement for volunteer services throughout City operations.

Develops procedural and training materials for City staff in training, managing, supervising, and working with volunteers.

Develops job descriptions, procedural and performance standards, training programs and materials, and conducts ongoing training for volunteers providing support to City operations.

Ensures volunteers are used for appropriate projects and volunteer work is done in a safe manner.

Identifies and cultivates volunteer leaders, supporting them to move towards higher levels of responsibility and autonomy.

Recruits, trains, coordinates the placement, and evaluates volunteers for various positions throughout City departments and/or specialized assignments, with special emphasis on landscape and beautification projects.

Assists and supports the volunteer application process, including background checks, liability waivers, workers’ compensation notifications, etc.; conducts volunteer orientations.

Maintain confidentiality of certain proprietary and personnel information.

Develops and sustains a network of collaborative partnerships with diverse community groups, nonprofit organizations, neighborhood associations, campus groups, and more to promote, support, and expand City volunteerism.

Coordinates and participates in citywide volunteer projects focusing on environmentally-friendly landscape beautification, such as weed abatement, flower, shrub and tree plantings, mulching, and litter pick-up.

Develops, promotes, and implements timely public education/outreach programs, including press releases, brochures, and social media posts, to raise community awareness of the ongoing need, value, and benefits of community volunteerism; identifies community outreach opportunities, such as festivals, farmer’s market, service organizations, etc.

Assists with the development and oversight of a program budget.

Develops and maintains timely information on the City website promoting and recruiting volunteers for various City departments and positions.

Plans and implements a variety of methods and/or events to recognize the ongoing contributions of volunteers to City operations.

Develops and maintains comprehensive records system to track volunteer service hours, skills possessed, training received, availability, performance and safety record, special needs, and assignments completed for City grant applications, budget preparation, etc.

Reviews volunteer programs, evaluates effectiveness, and identifies areas for improvement.

Responds to citizen inquiries, and communicates effectively, courteously, and tactfully both in written and oral interactions with the public, other City employees and/or volunteers.

Confers with volunteers and City staff to resolve grievances and promote cooperation and interest.

Builds and maintains positive working relationships with co-workers, other City employees and the public, using principles of good customer service.

Serves as City liaison to various committees and/or governmental agencies as needed or assigned.

Perform related duties as needed or assigned.


Knowledge of:
Volunteer program development best practices, including recruitment, training, retention,

records management, and evaluation.

Community outreach, engagement, and education strategies and methodologies.

Computer use and software application, specifically Microsoft Word, Outlook, and Excel; basic office equipment, such as copy machine, printers, shredder, and telephone.

Basic methods, tools, materials, and equipment used in landscape projects, painting projects and graffiti removal.

Principles and practices of work safety.

Ability to:
On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.

Demonstrate professional demeanor, team oriented, positive and engaging behavior; highly self-motivated and self-directed.

Demonstrate ability to remember highly detailed and technical information, and is attentive to detail.

Learn and understand diverse scope of city programs and services as well as municipal and state laws.

Meet deadlines in a timely manner and possesses strong organizational skills to manage multiple simultaneous projects.

Possesses strong ethical standards; ability to create trust, integrity and a collaborative

environment with co-workers, volunteers and community.

Work flexible hours as required, including evenings, weekends and holidays. 

Work productively in an unstructured environment with frequent interruptions.

Develop and coordinate community service/ volunteer projects and programs suited to the needs of the community.

Demonstrate public speaking skills by developing and delivering presentations to community organizations, school assemblies, City Commissions or City Council.

Work independently and assume responsibility for assigned duties.

Motivate, train, and work effectively with volunteers and department personnel.

Develop creative solutions to strategically leverage limited staff resources for maximum volunteer impact.

Analyze, interpret, and explain program policies and procedures.

Maintain neat and accurate records/budgets, and prepare written reports.

Apply for and maintain required permits, applications, and current regulatory procedures.

Make mathematical computations, estimates and calibrations.

Perform outdoor projects including but not limited to weed removal, mulching, planting, graffiti removal, surface protection and light repairs.

Communicate clearly and concisely, both orally and in writing.

Experience and Training
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying.  A typical way to obtain the knowledge and abilities would be:

Two years of paid or volunteer experience developing or coordinating volunteer programs, which involve interacting with a variety of community groups.

Equivalent to an Associate's degree from an accredited college with major course work, training, or certification in social services, human development, public administration, communications, or a related field.

License or Certificate
Must possess and maintain a valid California class C driver's license and a satisfactory driving record.



Physical Conditions:
Mobility to traverse sometimes uneven terrain, periodically standing, stooping, bending, climbing, kneeling, twisting and reaching to perform inspection and maintenance activities; ability to work above floor level; Intermittently sit while driving vehicles and equipment; vision to read handwritten and printed materials and a computer screen; hearing and speech to communicate in person and by telephone; manual dexterity to operate tools, cameras, computers; ability to lift and carry items weighing up to 50 pounds such as tools, equipment. Requires working both indoors and out with exposure to exposure to noise, dust, fumes; inclement weather conditions; and operating a vehicle.

Environmental Conditions:

Work both indoors and outdoors with exposure to weather, odors, fumes, dust and pollen.

To apply: https://www.governmentjobs.com/careers/davis 

Program Manager Position Description - Junior Achievement

Posted on 8/12/2019

Position Title: Program Manager
Reports To: JA Area President
Position Available: Immediately
Compensation: Hourly (25-35 hrs/wk)


Junior Achievement of Sacramento’s (JA) purpose is to help young people to be smart about money and find success in the workplace. Locally, JA reaches almost 13,000 students annually in relevant, hands-on learning experiences that teach young people to manage their money, plan for their economic future, own their own businesses, and develop readiness for careers or college.

JA associates are known for their passion for the JA mission that brings together business and education to work with students in kindergarten through high school so they are empowered to own their economic success. Members of the JA team interact with community leaders who support JA with their time, treasure, and talent. Junior Achievement of Sacramento offers a collaborative, inclusive work environment and the opportunity to impact the lives of young people in our community.

POSITION CONCEPT: The Program Manager will oversee JA programs with particular emphasis on volunteer recruiting, training, placement, support, and recognition. Facilitate activities of consultants and teachers, uphold quality standards for the organization, assure adherence to program models and program expansion, and develop and maintain good educator relationships at all levels.


  • Implement programs according to the organization plan.
  • Develop and maintain educator relationships.
  • Recruit program volunteers to meet program goals.
  • Secure new sources for volunteers.
  • Assure program quality through teacher/volunteer feedback, program monitoring, and service.
  • Provide feedback, program materials, and resources to volunteers and teachers.
  • Organize and implement volunteer orientations.
  • Identify and cultivate new company connections.
  • Maintain regular contact with assigned company connections.
  • Develop and implement recognition programs that are of interest and value to participants
  • Maintain strong understanding of new and existing products.
  • Maintain accurate and timely records and correspondence with volunteers and prospects, file class registration forms, market volunteer needs, and supervise procurement/delivery of program materials.
  • Partner with board Program Committee to carrying out their specific functions. Prepare materials for Board and Committee meetings.
  • ther projects as required, including event support on weeknights, weekends, and holidays.


  • Bachelor’s degree in related field or equivalent combination of education and experience. Computer literacy a must; proven problem solving skills with high attention to detail, strong oral/written communication skills; attention to detail, knowledge of the education community and organizations.

PHYSICAL REQUIREMENTS: The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to: sit, walk, occasionally required to reach with hands and arms, continually required to talk or hear, occasionally required to bend, lift, or climb, frequently required to lift and carry light weights (25-50 pounds), and specific vision abilities include: close vision, distance vision, and ability to adjust or focus.

Interested candidates please email resume with cover letter to president@jasac.org. Compensation commensurate with experience. This position description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job duties required by their supervisor. This document does not create an employment contract implied or otherwise, other than an “at-will” relationship.

Community Engagement & Media Outreach Manager - Alzheimer's Association

Posted to https://jobs.alz.org/community-engagement-and-media-outreach-manager/job/11405758 on 7/30/2019.

The Community Engagement and Media Outreach Manager is responsible for recruiting volunteers at all levels, screening and making appropriate referrals to key staff leads for the Greater Sacramento Area, North Valley and Northern Nevada. The person in this role will also spend 2 days per week supporting public relations activities for the Northern California and Northern Nevada chapter, with primary responsibility in the Greater Sacramento Area, North Valley and Northern Nevada media markets. The Community Engagement and Media Outreach Manager also contributes to building relationships with local corporations.

This is a full-time position located in Sacramento, California and reports to the Director of Communications and Volunteer Engagement Manager.


Volunteer Engagement
* Responsible for overall leadership in the Association's volunteer-led strategic initiatives in the Greater Sacramento, North Valley and Northern Nevada regions
* Establish and maintain liaisons with businesses, organizations, universities and other special interest groups from which volunteers are recruited
* Conduct outreach and deliver presentations on Association volunteer opportunities
* Market volunteer opportunities through online postings
* Responsible for recruiting and coordinating volunteers for the Sacramento Walk to End Alzheimer’s
* Work with key staff leads to ensure volunteers receive appropriate orientation, training and ongoing coaching and supervision and recognition
* Help staff identify opportunities for volunteer engagement
* Manage data to track volunteer activities
* Identify and recruit student interns, as needed

Public Relations
* Primary responsibility for media outreach in the Greater Sacramento Area, North Valley and Northern Nevada media markets; other media markets as assigned
* Identify key media outlets and reporters, and develop strong relationships on behalf of Association; monitor news in assigned markets for media outreach opportunities
* Stay informed about Association news, events, and communications initiatives
* Gather volunteer and other constituent stories from greater Sacramento and other assigned areas
* Pitch news and personal stories to target outlets and reporters
* Coordinate volunteers to write opinion pieces and letters to the editor
* Act as point of contact for greater Sacramento media
* Track communications metrics for Sacramento office

Corporate Engagement
* Develop new and deepen existing corporate relationships by building engagement opportunities, raising awareness of the Alzheimer's Association and increasing corporate giving through implementation and execution of cultivation and solicitation strategies, including cold-calling, cultivation calls and in-person meetings
* Recruit corporate volunteers, establish relationships with employee champions and increase engagement of corporate entities in the Walk to End Alzheimer's and The Longest Day
* Research and solicit corporate sponsors for Education Conferences and other special events as appropriate
* Assist with Community Health Charities, Combined Federal and other workplace giving campaigns
* Assist with fulfillment of requests for brief talks or resource tables at corporate giving meetings
* Cultivate and engage membership organizations

Culture of Collaboration
* Fully engage in a culture where team collaboration is highly valued
* Work as a team to accomplish, if not exceed, organizational goals in the National Strategic Plan
* Participate in Walk to End Alzheimer's staff team and personal fundraising goals and work at least one Walk to End Alzheimer's on a weekend, or as requested
* Respond to public policy calls to action & participate in advocacy days
* Enhance our culture of diversity and inclusion in all aspects of the job

Knowledge, Skill, Experience & Education Requirements
* Bachelor's degree or equivalent work experience
* Minimum of two years of experience managing volunteer programs
* Understanding of the principles of volunteer engagement and management
* Experience working with the media highly desirable
* Excellent written and verbal communication skills
* Demonstrable success in building long-term relationships with corporate partners required
* Successful track record of establishing strong interpersonal relationships with corporate partners, volunteers, community leaders, and media
* Experience engaging corporations in volunteering and fundraising
* Knowledge of the greater Sacramento community and media environment
* Solid computer skills and familiarity with Microsoft Office, Google Suite and databases
* Experience working in culturally and ethnically diverse communities
* Personal experience as a volunteer

Personal Characteristics
* Strong interpersonal communication and networking skills
* Consumer of news
* Ability to drive throughout the Chapter territory as necessary; valid drivers’ license and auto liability insurance
* Ability to work occasional weekends and evenings
* Ability to lift and carry supplies up to 25 pounds

Job Description Disclaimer
This job profile in no way states or implies that these are the only duties to be performed. You will be required to follow any other instructions or perform any other duties as requested by your supervisors. This is not meant to be an exhaustive list of job duties and essential elements may change when necessary.

To apply: https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=161d79b6-9781-4a1a-bb96-e700c85ee540&jobId=302211&lang=en_US

Original Posting: https://jobs.alz.org/community-engagement-and-media-outreach-manager/job/11405758

Directors of Volunteers in Agencies, Sacramento Chapter

P.O. Box 162464, Sacramento, CA, 95816-2464

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